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2018 Registration/Important Information

Registration Information

We want to make the registration process as easy as possible, so we’ve provided several options for you.

  1. The simplest way is to register online right over our website. Simply click the big green “Register Now” button at the top right of this and many of our other summer camp web pages. To use online registration, you will need to place your deposit on your credit card.
  2. If you prefer to make your deposit with a personal check, you can also download a Summer Camp Registration Form here: REGISTRATION FORM. Or we can email you a form if you contact us at [email protected]. Please return your printed, completed paper form by mail or fax to:
    • Joy El Camps & Retreats
      3741 Joy-El Drive
      Greencastle, PA 17225
      Fax:717-369-2927
  3. You can also register over the phone with a member of our staff with a credit card by calling us at 717-369-4539 .

Registrations are taken on a first-come basis, so register early. An email containing additional information for check-in at camp will be sent to you four weeks prior to your child’s camp week. To receive this email confirmation, you will need to provide us with a valid email address. Your emailed confirmation, an Express registration form, and additional details will be sent to you four weeks prior your child’s week at camp. Returning the Express form by two weeks prior will expedite your on-site check-in.

Payment in full is due two weeks prior to the start of your camp week.

A $50 deposit is required upon registration to hold your spot. The deposit is deducted from your balance due. The deposit is non-refundable and transferable only to another session in the same summer for the same individual. A transfer fee may apply. All fees are non-refundable within 14 days of the start of the registered session. Only refund requests due to medical reasons, and only with a doctor’s excuse, will be considered within 14 days of your camp week.

Pricing/Discounts/Financial Aid

Package Pricing

New package pricing is available in 2018. Please find package rates HERE. Packages must be signed up by March 30. There are no refunds for any unused weeks in your package. A package is for one child and is not transferable to another child. If you purchase multiple packages for more than one child, you may apply the multi-child discount to your additional packages. Please call and talk to our camp registrar with any questions on how packages work and how to apply your multi-child discount.

 

Overnight Youth Camp Discounts and Incentives

  • $20 discount and FREE summer theme t-shirt when registered and paid in full by January 31st; or
  • $10 discount and FREE summer theme t-shirt when registered and paid in full by March 30th; or
  • FREE summer theme t-shirt if registered with $50 deposit by March 30th

 

Day Camp Discounts and Incentives

  • $10 discount and FREE summer theme t-shirt when registered and paid in full by January 31st; or
  • FREE summer theme t-shirt if registered and paid in full by March 30th

 

Released Time Discounts

  • Discounts earned by Released Time students will be applied as earned. Call Joy El or your school coordinator for total discount earned.
  • Released Time students earning free camp still need to put down a $50 deposit to hold their spot. Your deposit will be refunded after the child has attended camp.

 

Multiple Week Discounts

You will receive a multiple week discount when the same child attends multiple weeks of camp.

  • $20 off for each additional week of overnight camp
  • $10 off for each additional week of Discovery Camp (day camp)

 

Earn Gift Certificates

Invite your friends who have never been to Joy El before and earn gift certificates!

  • Overnight campers earn $20 gift certificates for each new friend who comes. You can earn up to $60 in gift certificates.
  • Discovery campers earn $10 gift certificates for each new friend who comes. You can earn up to $30 in gift certificates.
  • Free camp will be awarded for any camper who brings four new friends. (Your camp fees will be refunded in full after all four friends have attended their week of camp.)
  • Friends must list your camper’s name in the “I was invited” box on their registration form and attend a corresponding camp session to your child’s camp. (i.e. Friends of overnight campers should attend overnight camps; friends of day campers should attend day camps.)

 

Financial Assistance

Campership Funds

We do not want financial concerns to hinder any child from attending camp this summer. Campership funds are available where there is a need. These funds are granted on a first-come, first-served, qualified basis. Our financial aid request form is available online, by email, or by phoned request. The online and download forms are linked to the online registration form. You can also download a financial aid form here: Financial Aid Application (Campership). Make your email request at [email protected] or phone request to 717-369-4539 . You may also complete your online financial application here.

It is best to register for early in the summer if you plan to use campership funds. The use of campership funds will be limited to very specific camps and needs in late July. Contact us for more information.

Multi-Child Discount

A multi-child discount is available when there is a financial need. Notify us if you are sending multiple children to camp and have a financial need. We will award a $25.00 grant for each additional child after the first child while funds are available.

Cancellation/Transfer Policies

Prior to 14 days of the camp week

Cancellations: With a written request, a person may cancel a registration and receive a refund minus the deposit fee.

Transfers: With a written request, a person may transfer registration funds to another Joy El camp week.

  • A $10.00 transfer fee will apply.
  • The new camp week must be within the same camping season (same summer)
  • The camper may not already be registered for the new week chosen.
  • Fees are not transferable to another camper.

 

Within 14 days of the camp week

Cancellations: All registration fees are nonrefundable within 14 days of any camp week; therefore a transfer of funds may be encouraged.

Transfers: If a cancellation is necessary within 14 days of your camp week, due to illness or accident, a written request to transfer fees, less the deposit fee, must be submitted within one week of the conclusion of the original camp week.

  • A note from a physician must be included
  • A $10.00 transfer fee may be charged.
  • The new camp week must be within the same camping season (same summer).
  • The camper may not already be registered for the new week chosen.
  • Fees are not transferable to another camper.

Day Camp Bus Schedule

Day Camp bus transportation should be reserved by filling in the appropriate space on the registration form. Please indicate which weeks your child will be using bus transportation and which bus location your child will be traveling to and from.

The following are the Bus Stops for each week of camp except where special weeks are noted.

 

Municipality Bus Stop Location Pick up Time Return Time
Chambersburg KMart parking lot 8:30 AM 4:25 PM
Greencastle Shop ‘N Save (former Food Lion) parking lot 8:35 AM 4:15 PM
Hagerstown (west) WalMart (Garland Groh Blvd) 8:20 AM 4:30 PM
Hagertown (east) Hampton Inn (Dual Hwy) 8:00 AM 4:50 PM
McConnellsburg
(week 5 only)
Elementary School parking lot 8:15 AM 4:40 PM
Mercersburg
(week 5 only)
Food Lion parking lot 8:35 AM 4:15 PM
Shippensburg Rite Aid parking lot 8:10 AM 4:45 PM
Waynesboro Lot beside Turkey Hill 8:10 AM 4:40 PM

 

Parent Pick Up and Drop Off

Parents may also transport day campers to and from Joy El Camps & Retreats personally. Campers should arrive at 9:00 AM and be picked up at 4:00 PM.

Late pick up and drop off policy: Please be on time to pick up your child. The bus will wait 5 minutes after all other campers have been picked up by parents and then any children whose parents have not arrived will remain on the bus as it travels to other bus stops. Unclaimed children will end up back at camp where parents can pick them up at the camp office.

To register, click the orange “Register Now” button at the bottom of this page.

Summer Camp Forms

Here’s a list of handy-dandy links that will provide you with all the forms related to summer camp.

For ONLINE REGISTRATION, click the orange “Register Now” button at the bottom of this page.

Note: Internet Explorer 10 on Windows 8 is not supported by our online registration program. We encourage you to use a different internet browser or call us at 717-369-4539  to register.

Online Health Form

Printable Health Form

Online Financial Aid (Campership) Application

Printable Financial Aid (Campership) Application

High Adventure Waiver/Release Form (Use this form for Horseback Riding only.)

What to Pack for Camp

Are you wondering what your child will need for a week of day camp or overnight camp? Not sure what items should stay at home? Please follow the guidelines below when packing your child’s things for camp. If you have questions about anything not addressed here, please feel free to contact us at 717-369-4539  or email us at [email protected].

 

What to leave at home:

It is our desire that each camper would spend time connecting with God and the other campers without distractions–this is part of what makes camping a unique experience, the setting apart from the normal everyday schedules and technologies of life. Because of this, we ask that all electronic devices (IPods, cell phones, video games, etc.) be left at home. We assure you that your child will be kept active throughout the week and will not miss these items. You may send letters to your camper by mail or email. (To email your camper, click on the flashing blue “camper email” icon at the top of this page or on our home page.)Campers may respond to you through mail. Phone calls from you to your child (unless it is an emergency) are not permitted as it does take away from the camping experience and tends to cause or increase homesickness. Please be assured if there is a situation you need to be made aware of, one of our staff members will contact you. We are looking forward to having your child enjoy a week free from all outside distractions as they connect with God.

To PRINT the information below, click  here for a PDF version: What to Pack

 

What to bring for Day Camps:

All Campers: Please label all luggage and belongings

  • Clothing: A change of clothing suitable for a day at camp, modest one-piece swimsuit, sweatshirt or jacket, extra pair of shoes. We do have water games some days, so dry clothes are recommended.
  • Personal items: Towel, insect repellent, sunscreen, camera, etc.
  • Study items: Bible, notebook, pen or pencil.
  • Spending money: All campers will deposit their money in the camp bank when they register. Camp staff will keep a running total of their balance. Money left over at the end of the week will be refunded to your child on the last day of camp.

What to bring for Overnight Camps:

All Campers: Please label all luggage and belongings

  • Clothing: Casual camp clothes, clothes for Friday night banquet, modest one-piece swimsuit, sweatshirt or jacket, extra pair of shoes
  • Bedding: Pillow and sleeping bag or sheets and blankets
  • Personal items: Towels, washcloth, soap, shampoo, toothbrush & toothpaste, flashlight, insect repellent, sun screen, camera, etc.
  • Study items: Bible, notebook and a pen or pencil
  • Spending money: All campers (with the exception of Leadership Experience campers) will deposit their money in the camp bank either when they register or when they check in for their session. Camp staff will keep a running total of their balance. Money left over at the end of the week will be refunded to your child on the last day of camp.

 

What to bring for Adventure and Traverse Adventure Camps

All Campers: Please label all luggage and belongings

  • Clothing: Casual camp clothes, modest one-piece swimsuit, sweatshirt or jacket, extra pair of shoes
  • Bedding: pillow, sleeping bag or sheets and blankets
  • Personal items: Towel, sleeping bag or blankets, toiletries, insect repellent, sunscreen, camera, etc.
  • Study items: Bible, notebook and a pen or pencil
  • Spending money: All campers (with the exception of Leadership Experience campers) will deposit their money in the camp bank either when they register or when they check in for their session. Camp staff will keep a running total of their balance. Money left over at the end of the week will be refunded to your child on the last day of camp.
  • In addition to the list above, Adventure Campers should also bring the following: a school backpack to carry shower supplies, one or two plastic grocery bags, one or two pairs of old sneakers, one or two sets of clothes that can get dirty

To register, click the orange “Register Now” button at the bottom of this page.

Activities & Electives

Activities

Electives

Electives are available for Energizer and Jumpstart overnight campers only. Be sure to include your elective choices on your registration form.

You will receive only one elective during your camp week. If the elective you chose is unavailable, we will contact you to ask you to make another selection.

There is an additional fee for Horseback Riding. Payment must accompany your registration form to reserve your spot. Your spot is not guaranteed if payment is not received.

Energizer Electives

  • Air Rifle
  • Archery
  • Bible Quizzing
  • Canoeing
  • Duct Tape Art
  • Lego Creations
  • Sand Volleyball
  • Survival Skills
  • Swimming
  • Team Sports (Basketball, soccer, gaga ball, dodgeball, floor hockey, etc.)

Jumpstart Electives

  • Air Rifle
  • Archery
  • Basketball
  • bible Quizzing
  • Canoeing
  • Disc Golf
  • Drama
  • Duct Tape Art
  • Horseback Riding (Cost – $45)
  • Lego Creations
  • Sand Volleyball
  • Soccer
  • Survival Skills
  • Swimming
  • Weightlifting/Cross Training

Additional Information

Summer Theme Verses

Sunday-

Matthew 28:19-20  – Therefore go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit,  and teaching them to obey everything I have commanded you. And surely I am with you always, to the very end of the age.”

 

Monday– You will find God is every part of the world. There is nowhere God is not Present- He is big and powerful!

Job: 38:3 – “Brace yourself like a man; I will question you, and you shall answer me.”

 

Tuesday Evil and corruption all around the world. Look at the state of our world today. We have a role in why the world is this way. It’s our sin!

Jeremiah 22:8-9 – “People from many nations will pass by this city and will ask one another, ‘Why has the Lord done such a thing to this great city?’ And the answer will be: ‘Because they have forsaken the covenant of the Lord their God and have worshiped and served other gods.’”

 

Wednesday Christ died for all no matter cultural or ethnic background, salvation comes through him. We can get back to God despite our sin through Christ.

Colossians 1:25-26 – I have become its servant by the commission God gave me to present to you the word of God in its fullness— the mystery that has been kept hidden for ages and generations, but is now disclosed to the Lord’s people.”

 

Thursday– It’s our turn to go around the world in 80 days and share what we now know and have in Jesus Christ.

Isaiah 6:8 – Then I heard the voice of the Lord saying, “Whom shall I send? And who will go for us?” And I said, “Here am I. Send me!”

 

Friday New world to come. God is going to make everything new. Here is what we have to look forward to!

Revelation 7:9 – After this I looked, and there before me was a great multitude that no one could count, from every nation, tribe, people and language, standing before the throne and before the Lamb. They were wearing white robes and were holding palm branches in their hands.”

Parent Testimonials

“I want my daughter to grow in the Lord and Joy El is the perfect place that provides her with the tools she needs to face this difficult world. It is great that she hears the Word of God from other sources besides her mom and dad and our home church. This reinforces her understanding of the Bible and encourages her to seek her own walk with the Lord.”

 

“We were so impressed with the enthusiasm and courtesy expressed by the counselors and staff. Our daughter loved camp and will most likely be back next year!”

 

“My child accepted Christ while she was at camp, which was my prayer for her. Just another testimoney to your program that reaches out to children.”

 

“I think your camp is AMAZING. I can’t say enough about how pleased I was with the friendly staff, the facilities, and the program. I was amazed at all the things you accomplished with the children! It is a beautiful, efficiently run camp. Thank you for all you did for [my son]… I know he has some great memories, and I hoping he will return next year.”

 

“[My son] really enjoyed himself and we can see where it is good for him to have role models like the youth you have working with him. We also appreciate the time and effort you put into camp. It shows. We hope to be using more of Joy El’s ministries. We feel it will assist us in making a huge impact on our son’s future.”

Summer Camp Photos

FAQs About Summer Camp

Are lunches served for Day Campers?

Day Campers in the programs at Joy El are provided lunch each day during their camp week. The cost for lunch is included in your camp registration fee.

Campers attending Community Day Camps must bring their own lunches with them each day.

What is the difference between a Day Camp experience and an overnight experience?

Because overnight campers live on the campground 24/7 for six days, they experience a deeper impact from living within a genuine Christian community where God’s principles are taught and lived out each day. Overnight campers participate in a greater variety of activities. Some overnight campers are also able to choose “electives” which are additional small group activities that allow campers to meet others who are part of different cabin groups. (Leadership Experience and Adventure Camps do not select electives.)

Day Campers participate in plenty of fun camp activities along with chapel time, small group devotions time, and scripture memory time.  Day campers do not experience as many activities as overnight campers

Day Camp is available to students completing kindergarten through 5th grade while overnight camp begins at 1st grade (Energizer 1) and goes through high school.

Day Camp is a great option for children who don’t feel quite ready to spend the night (but realize that oftentimes they’re more ready than they think they are).

Day Camp is a more affordable option. Many parents choose to use Day Camp as an alternative to daycare. For tax purposes, a letter of expenses paid for camp can be obtained from our business office upon request.

Day Camp can be convenient for children with evening commitments.

Day Camp is an introduction to a camp experience. We find that many children are ready to come to overnight after only a couple days at Day Camp. The environment increases their comfort level and familiarity with Joy El.

Can dietary needs be accommodated?

Yes. Please include a note about your child’s dietary needs with his/her registration form.

What kinds of meals are served for summer campers?

We serve kid-friendly meals during summer camp. Examples of typical lunches include: chicken nuggets and french fries, pasta, sub sandwiches, hamburgers, and hot dogs. A salad is available at each meal.

Which campers receive a free t-shirt?

Overnight campers who register with at least a deposit by March 31st and Day Campers who register and pay in full by March 31st receive a free summer theme t-shirt. Other campers may purchase the theme t-shirt from the campstore while supplies last.

What is Adventure Camp?

Adventure camps are a more rustic camp experience. These campers live in our Adventure Village where they are separated from the main body of campers to do their own style of camp. Campers stay in platform tents (large enough to accomodate bunk beds) in the woods. The tents offer campers a real taste of nature and some old fashioned “roughing it.” Adventure campers experience High Adventure activities, such as the Giant Swing or Flying Squirrel, Climbing Tower, the Zipline,  backpacking overnight hike, and a tubing or canoeing trip on Back Creek.

Our teaching, Bible study times and worship for Adventurers take place outdoors in God’s natural setting. Because the numbers of campers in Adventure Village are smaller and the setting more secuded, campers develop deeper relationships with counselors and other campers faster than the regular overnight camps. Since Adventure Camps are more secluded, we do not take daily photos of campers in the Adventure Camps. Photos are taken by counselors throughout the week and posted online at the end of the week. No weekly closing program is offered and no video will be available.

What are the electives and what campers get to choose them?

lectives are additional activities available in the evenings for Energizer and Jumpstart campers only. They are not available to Day Campers, Adventure campers or Leadership Experience campers. A list of available electives can be found above.

Can my child stay with a friend in the same cabin or Day Camp group?

A cabinmate request space can be found on your registration form and the name of one friend can be submitted.  This same space is used for a Day Camp group friend request.  Girls can request to be with another girl and boys can request to be with another boy. Opposite genders cannot be kept together.  We will do our best to accommodate cabinmate and group mate requests.

What is the Day Camp bus schedule?

Day Camp bus schedules can be found above.  There is no additional cost for your child to ride a Day Camp bus.  Bus transportation is not available for overnight campers.

What is my child’s Released Time discount for camp?

Released Time discounts are earned over the school year prior to camp. Final discounts earned for the 2015-2016 school year will be tabulated by the end of April 2016. Please contact our office to find out the unused discount amount your child has available from earned Released Time points.

What about 4.12 student discounts?

Discounts for 4.12 students will be entered and applied before camp begins in June as well. The maximum available discount is $80 for students who have turned in all of their Spiritual Growth Updates on time from September through April.

What is the gift certificate I heard about for the campstore?

For overnight campers, there is a $20 campstore gift certificate available for bringing a friend who has NEVER been to summer camp at Joy El before. (Members of the same household do not qualify as a “friend.”) Four friends = FREE week of camp. For Day Campers, there is a $10 campstore coupon for bringing a friend who has NEVER been to summer camp at Joy El before. Any camper who brings four new friends qualifies for a Free Week of Camp.

What should my child pack for camp?

list of items your child should pack for Day Camp or overnight camp is available on this page.

Is Financial Aid available?

Yes, Financial Aid is available. The regular camp registration needs filled out, a campership application form needs to be completed and a parent contribution needs to be received. This amount needs to be at least $100. Any amount less than that needs to be approved by the Director of Camping Ministries. You can find the financial aid (campership) application here.

Who will administer my child’s medications? Is there a camp nurse?

Yes. There is a nurse onsite for every week of camp and he or she is responsible to dispense your child’s medications. Please keep all medications in the original bottles from the drug store when sending them along with your child to camp. All other health issues should be communicated to us on the Camper Health Form, which you can find here.

When will I receive confirmation of my registration?

Confirmations are sent by email after your registration is entered into our database and your deposit is received. More information is sent to you four weeks prior to your child’s week of camp, including information about check-in times, bus schedules, what to pack, camper mail or email, etc. Confirmations are not sent by snail mail. If you have opted off of our emailing list and want back on in order to receive your camp confirmations, please contact our office for instructions on how to opt back into the list.

How do you select your counselors? Do they have background checks?

We look for qualified, college-age people who have a love for the Lord and children. We perform interviews, require reference checks and background checks with the safety of our campers foremost. Staff members attend a week of onsite training in preparation for what to expect at camp and how to meet the physical, emotional and spiritual needs of our campers.

Can I communicate with my child during his/her camp week?

Parents, family and friends may communicate with their camper by email messages during their camp week. Information on setting up your email messaging account will be included in the email you receive 4 weeks prior to your child’s camp session. Email messages are downloaded and distributed to campers once a day. Campers are not able to email you back.

You may also send regular first class mail to your child while he/she is at camp. Campers love getting mail! Mail is distributed once a day to each cabin group, Adventure camp group, or Day Camp group.

We ask that parents and family members do not phone or come to the campground to visit during their camper’s camp session. These types of contacts can be a distraction to your child and could cause homesickness.

What if my child has an appointment scheduled with the doctor or dentist during the camp week?

We ask that you would communicate doctor and dentist appointments to us in advance of your child coming to camp. Arrangements will be made for your child to be released to you for the trip to the doctor/dentist and the child can be checked back into camp following the appointment.

Ready to make your child's summer the best it's ever been?